Everything you do more than once should have a runbook that anyone can follow. Include the relevant links, and a simple checklist. Checklists are key: https://www.youtube.com/watch?v=55Nc8nccPa0

No one reads. Its a sad fact of life, but everyone is so busy with their own problems. When you need to communicate with words, you need to succinct. - What is changing - Who is impacted - What is the call to action - Where does the work need to be done - When is it due - Where can we find more information

Having panels merging your key information in confluence all in one place along with the calendar are crucial for keeping the team aware of what goes where and when. Some ideas: List the main submission branches and what is in them What is live to the customers Upcoming deadlines that need more awareness Put as much as you can into the calendar, most people can understand a visual representation much easier. We want this to be fast and easy.