Hello, I'm a veteran and I have been structuring my meetings with this format, hope it helps: Here's how a business meeting can be structured, drawing analogies from a military briefing.
Structure of a Business Briefing
- Introduction
- Main Body
- Conclusion
Common Business Terminology and Tools
- Business Plan/Project Plan: Analogous to OPORD (Operations Order). Document detailing the strategy for a specific business initiative.
- Change Order: Analogous to FRAGO (Fragmentary Order). Modification to an existing plan.
- Status Report: Analogous to SITREP (Situation Report). Report on the current status of the project.
- Business Policies: Analogous to ROE (Rules of Engagement). Directives defining the operational guidelines.
- Strategic Options: Analogous to COA (Course of Action). Different strategies or plans for achieving business objectives.
- Task Assignment: Analogous to ATO (Air Tasking Order). Document that details tasks assigned to team members.
- Standard Procedures: Analogous to TTP (Tactics, Techniques, and Procedures). Established methods for accomplishing tasks.
- Operations Center: Analogous to TOC (Tactical Operations Center). Command post for business operations.
- Standard Operating Procedure (SOP): Established procedures for routine operations.
- Protective Measures: Analogous to MOPP (Mission-Oriented Protective Posture). Levels of precautionary measures for business continuity and risk management.
Typical Agenda
- Call to Order
- Roll Call
- Reading of the Agenda
- Old Business - Review of previous projects and initiatives.
- Updates on ongoing operations.
- New Business - Presentation of new projects or initiatives.
- Briefing on upcoming product launches.
- Allocation of resources and budget.
- Special Reports
- Market intelligence updates.
- Logistics and supply chain status.
- Human resources and staffing status.
- Training and Development
- Updates on training programs.
- New training initiatives.
- Q&A Session
- Closing Remarks
- Adjournment