21d ago (edited) in Tools
How to Send an Invoice Without a Company (GUIDE)
As a freelancer, not having a registered company shouldn’t stop you from sending professional invoices and getting paid seamlessly. Ruul.io is an excellent tool for freelancers who want to invoice clients without needing to set up a formal business. Acting as the “middle company,” Ruul enables you to issue legally compliant invoices, handle tax considerations, and collect payments from clients—all without needing a business entity.
Here’s a guide on how to invoice clients without a company using Ruul.
1. Create a Ruul Account
Signing up with Ruul is straightforward and quick. You just need to provide some basic information, and you’ll be ready to start using their services. Ruul will act as the intermediary company, allowing you to invoice clients under their umbrella. This is especially useful if you’re a freelancer working in a country with strict invoicing and tax regulations, or if you simply want to avoid the hassle of setting up a business.
2. Set Up Your First Invoice
With Ruul, creating an invoice is as easy as filling out a template. Here’s what you’ll need:
- Client Information: Add the client’s name, address, and contact information.
- Service Details: Describe the services you provided, such as “Video Editing” or “Content Writing,” and include quantities, rates, and any necessary details.
- Invoice Total: Ruul will help calculate the total, factoring in any applicable taxes and fees.
Ruul’s invoicing template is customizable, so you can add as much or as little detail as needed.
3. Set Up Payment Terms
When setting up your invoice, you can define the payment terms, such as the due date and any late payment fees. Ruul also allows you to set up recurring invoices if you work with clients on an ongoing basis. By including clear payment terms, you set expectations with your client and increase your chances of getting paid on time.
4. Send the Invoice Through Ruul
Once you’re satisfied with the invoice details, you can send it directly to your client through Ruul. Your client will see the invoice issued by Ruul on your behalf, which is especially helpful if your client prefers to work with registered entities. Ruul manages the transaction between you and the client, simplifying the payment process and providing an extra layer of legitimacy to your work.
5. Ruul’s Tax Management
One of the key benefits of using Ruul as a “middle company” is that they handle the tax and compliance aspects for you. For freelancers, dealing with tax issues, especially in international transactions, can be challenging. Ruul takes care of these complexities, so you don’t need to worry about VAT or other local taxes. Instead, you can focus on your work and let Ruul handle the paperwork.
6. Receive Your Payment
Once your client processes the payment, Ruul transfers it to you, deducting any service fees. This process is straightforward, secure, and eliminates the need to chase down payments. Ruul’s involvement also gives clients peace of mind, knowing that a registered company is handling the transaction.
Why Choose Ruul for Invoicing Without a Company?
Using Ruul allows freelancers to:
- Invoice professionally without a business registration.
- Maintain legal compliance without worrying about tax obligations.
- Work with international clients who may require formal invoicing from registered companies.
- Receive payments efficiently, without direct invoicing hassles.
Wrap-Up
For freelancers without a registered company, Ruul makes it easy to send invoices, manage payments, and handle taxes all in one place. By acting as the “middle company,” Ruul bridges the gap between freelancers and their clients, ensuring smooth transactions with professional invoicing. Try Ruul today to see how simple it can be to get paid without the need for formal business registration.
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How to Send an Invoice Without a Company (GUIDE)
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